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Welcome
STRETTON-under-FOSSE PARISH PLAN STEERING GROUP
Minutes of the meeting held on Monday 10th March 2008.
Present: Maggi Armitage; Peter Bromley; David Collins; Liz Collins (Secretary); Tracy Darke (Chair); Gill Ward.
Apologies: Chris Lea; Ann Parrott; Fran Pinder.
1. Minutes – the minutes of the previous meeting were agreed.
2. Draft Parish Plan - the draft copy of the Parish Plan was discussed by the Group. The agreed amendments will be carried out in time to enable the Plan to be circulated to all Steering Group and Parish Council members before the meeting on 17th March.
3. Layout and printing of the Plan - As Phil Hooper had not arrived at the meeting Liz and David agreed to arrange a meeting with him to discuss this. A montage of photos will be made for the cover, hopefully from the winners of the village website photo competition. More photos will be included in the document as funds permit. Peter offered to provide a selection for this. A copy of the WCC map of the Parish will also be included
4. There was no other business. The date of the next meeting will be Monday 17th March at 8.0 pm, with the attendance of the Parish Council and Clerk.
STRETTON-under-FOSSE PARISH PLAN STEERING GROUP
Minutes of the meeting held on Monday 18th February 2008.
Present: Maggi Armitage Peter Bromley; David Collins; Liz Collins (Secretary); Tracy Darke (Chair); Gill Ward.
Apologies: Chris Lea; Ann Parrott; Fran Pinder.
1. Matters arising: the following amended action plans were approved with some minor amendments:
o Employment
o Emergency Services
o Retail
o Crime & Disorder
o Transport & Highways
Employment will be included with Business under the heading, ‘Local Businesses and Employment’. Emergency Services will be included with Crime and Disorder.
Further information is yet to come regarding Transport. The following draft action plans were discussed and amended:
o Environment
o Social, Entertainment & Leisure
o Information & Communication
o Health & Facilities
o Housing & Planning
o Business
Gill offered to look at specific responses under ‘Health etc.’ in the original Survey to see whether more useful detail can be included in the action plan. Final amended action plans to be completed and sent to Liz by 25th February.
The Group is keen to avoid jargon in the language of the Plan and a Glossary will therefore be included in the appendix.
The date for the Village Design Statement Exhibition was confirmed as 19th April.
2. Timeline - this was discussed and amended (see revised copy attached).
3. Parish Plan content was agreed as:
o introduction
o details of the process
o survey report summaries and action documents
o Housing Needs Survey
o Survey Report.The Parish Council and Clerk will be invited to the following meeting, on 17th March, to comment on the Plan. Copies will be circulated to them before this meeting.
Liz agreed to ask Ann Parrott whether the PSC could copy the draft action plans for distribution to residents, who will be asked to submit their comments in writing to the Secretary within a specified period.
4. Any other business - Phil Hooper will be invited to the next meeting to discuss format etc. and to give an estimated cost.
5. Date of next meeting: 10th March, 7.30 pm, to be followed by the meeting with the Parish Council on 17th March, 7.30 pm.
STRETTON-under-FOSSE PARISH PLAN STEERING GROUP
Minutes of the meeting held on Monday 7th February 2008.
Present: Peter Bromley; David Collins; Liz Collins (Secretary); Tracy Darke (Chair); Fran Pinder; Gill Ward.
Apologies: Maggi Armitage; Chris Lea; Ann Parrott.
1. Minutes – the minutes of the previous meeting were agreed.
2. Matters arising - David circulated a draft introduction to the Parish Plan document, which was approved.
Email from Jason Print – Tracy has responded and the Parish Council will discuss it at their meeting on 11th February to which Jason is invited. It seems he has confused the roles of the Parish Council and the Steering Group and this needs to be resolved.
Draft Action Plans for Transport & Highways; Retail; Employment; Emergency Services; Crime & Disorder were discussed and will be amended as agreed.
David offered to check the HGV route map.
Liz will see if it is possible to put bus timetables on the village website.
Funding – Tracy had finally received a confirmatory letter from Awards for All.
Parish Plan printing – Liz reported that Phil Hooper will print this for us.
3. Hire of Village Hall – the rent for meetings at the village hall will be paid from the Awards for All funding.
4. Any other business - input from Rugby Borough Council is urgently required. Liz will contact Richard Cowell when he returns to work on Monday.
5. Date of next meeting - 18th February, 7.30 pm.
STRETTON-under-FOSSE PARISH PLAN STEERING GROUP
Minutes of the meeting held on Monday 28th January 2008.
Present: Maggi Armitage; Peter Bromley; David Collins; Liz Collins (Secretary); Tracy Darke: Chris Lea; Fran Pinder; Gill Ward.
Apologies: Ann Parrott.
1. Minutes – the minutes of the meeting of 7th January were agreed.
2. Matters arising - Public meeting: this went very well and was attended by over 30 residents. However an email listing a number of complaints had been received from Jason Print. The group discussed what action should be taken and agreed that Tracy should deal with point a) (see email). Liz would then request the PC secretary to put the remainder of his issues on the agenda for their meeting on 11th February, informing Jason of details so that he can attend if he wishes.
3. Drafting the Parish Plan – Eddie Ward had asked how minority issues in the survey would be dealt with. The group felt that these would be addressed where it was feasible. The solutions to issues raised were integral to the report; bodies such as the Parish Council and Village Hall Committee, for example, would be given a list of action points but village residents would also be expected to get involved and get things moving for themselves, in some cases.
Method of working: The Harbury plan will be used as a model. The group agreed to take one or two topics each from the report, summarise the relevant section(s) of the report and draft action points ready for discussion at the next meeting.
Sections were allocated as follows:
Fran - Transport ; Tracy - Housing/Planning + Business;
Peter - Health + Info & Communication;
Liz - Social/Entertainment/Leisure ; Maggi - Employment + Emergency Services;
David - Environment;
Chris - Retail etc; Gill - Crime & Disorder.
The design and format of the finished report was discussed. It was agreed that a selection of village photos would enhance the document but costs must be considered. Liz agreed to ask Phil Hooper and Ann Parrott whether they could help out with this. Tracy will discuss the format with Richard Cowell.
4. Village Design Statement - David asked the group what the next step should be and after discussion it was agreed that a small public exhibition would be arranged to bring it to residents’ attention and encourage participation.
5. Any other business - Tracy reported that the bill for preparation of the survey and report had been received from Coventry University: It is for £1347.50 with £235.81 VAT totalling £1583.31. She also confirmed that funding had been extended up to the end of April.
6. Date of next meeting - Thursday 7th February, 7.30pm.
STRETTON-under-FOSSE PARISH PLAN STEERING GROUP
Minutes of the meeting held on Monday 7th January 2008.
Present: Peter Bromley; David Collins; Liz Collins (Secretary); Tracy Darke (Chair); Gill Ward.
Apologies: Maggi Armitage; Chris Lea; Ann Parrott; Fran Pinder.
1. Minutes – the minutes of the meeting of 19th November were agreed.
2. Matters arising – Village Design Statement: David agreed to have a draft of the Introduction ready for the meeting on 21st January.
Survey Report: this had been circulated before Christmas. An invoice is expected shortly. Liz will write a letter of thanks to Mollie Gilchrist for all her work.
3. Funding – Tracy is still awaiting confirmation from Awards for All that our funding can be extended until April. If this is not forthcoming the Plan will have to be completed by the end of February. Once the money is committed to the project it will be paid even if it is not completed until after the deadline.
4. Planning for public meeting on 21st January:
• Flyers will be distributed by Group Members as soon as possible.
• They will include information as to how people who cannot get to the meeting can make their views known.
• Liz will contact the Parish Council’s Clerk to ask her to remind the Councillors that it is essential for them to attend the meeting and to support the Parish Plan.
• All residents are invited, including children aged 10 and above.
• Copies of the Survey Report will be available on the evening.
• Tracy will do a PowerPoint presentation including a resume of how the report was achieved and the main points it has raised.
• Liz had spoken to Ann Parrott who had offered to do a PowerPoint presentation of her own points; these will be added to Tracy’s for the evening.
• The hall will be laid out in as informal a way as possible, with groups of chairs around the tables and a Steering Group member on each table so that all residents can discuss their points in a small group after Tracy’s presentation.
• Steering Group members will take notes and report these back to the next Group meeting.
• Cheese and wine and coffee and biscuits will be served.
5. Date of next meeting – Monday 28th January, 7.0 pm, to begin the process of writing the Parish Plan.
STRETTON-under-FOSSE PARISH PLAN STEERING GROUP
Minutes of the meeting held on Monday 19th November 2007.
Present: Maggi Armitage Peter Bromley; David Collins; Liz Collins (Secretary); Chris Lea; Gill Ward; Tracy Darke joined the meeting at 8.30 pm.
Apologies: Ann Parrott: Fran Pinder.
1. Minutes – the minutes of the meeting of 9th July were agreed.
2. Matters arising Village Design Statement – David offered to draft an historical introduction incorporating the information gained from Rob Parker-Gulliford’s visit.
3. Parish Plan Questionnaire Report – this was discussed and several amendments made, including suggestions for more graphical information, eg pie and bar charts. Liz incorporated the amendments into the draft which will be sent to Mollie Gilchrist as soon as possible for finalising. Printing will be carried out by Steering Group members and copies of the report made available at the Farm Shop and on the village web site as well as from members. A flyer with this information will be inserted in the December copies of Round the Revel.
4. Organisation of Public Meeting – An informal meeting will be held in the Village Hall on Monday 21st January 2008 at 7.30 pm. Residents will be notified as above and an announcement will be made at the Christmas Concert on 18th December. A PowerPoint presentation will introduce the findings of the report and comments and suggestions from those attending about how to approach and deal with issues raised will be encouraged. Refreshments, probably cheese and wine, will be provided.
(Tracy joined the meeting at this point)
5. Any other business – David suggested that the writing of the Parish Plan should be broken down into sections with individuals being allocated a specific topic rather than the whole committee working on it together. This was agreed.
6. Date of next meeting – Monday 7th January 2008, 7.0 pm in the Village Hall.
STRETTON-under-FOSSE PARISH PLAN STEERING GROUP
Minutes of the meeting held on Monday 9th July 2007.
Present: Peter Bromley; David Collins; Liz Collins (Secretary);
Tracy Darke (Chair); Chris Lea; Gill Ward.
Apologies: Maggi Armitage; Ann Parrott.
The purpose of the meeting was to check and make final amendments to the questionnaire and accompanying letters. The Minutes of the last meeting were not therefore referred to.
1. Letters – one had been drafted for adults, one for children 13 – 16. The names of the whole Group were added as signatories to enable residents to get in touch should they need more information. A return date of the end of the second week in August will be added, giving 2 weeks for completion of the questionnaire.
2. Questionnaire –There will be one questionnaire for each person aged 13 and over in the household. They will not be coded. After the 2 week completion period, reminder notes will be put through all doors, thus safeguarding anonymity.
Peter suggested amendments in Section J – Environment and K – Communication and these were agreed.
It was decided that the questionnaire should have a title page with the name of the village and the village sign photo from the village website.
3. Housing Needs Survey – David reported that this is all ready for distribution and he will give group members enough survey packs for their delivery area, one survey per household.
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4. Village Design Statement – the meeting with Rob Parker-Gulliford will be arranged for an evening at the end of August so that he can view the village and meet the Group.
5 Any other business – Tracy will write a letter of thanks to Ann Parrott for her hospitality and the interesting visit to the PSC in June.
6. Date of next meeting – to be arranged when the questionnaires are ready for distribution.
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