 |
Stretton under Fosse Village Hall Committee
Minutes of the meeting held on 18th January 2010 at the Village Hall
Present: Liz Collins (Chair); Sue Hartshorn; Mike Frith.
Apologies: . Hazel Frost; Janet Hall;Terry Hartshorn;Thelma Tredwell.
1. The Minutes of the meeting of 30th November 2009 were agreed.
2. Matters arising: Festive Flower Arranging had again been very successful, raising £210.86. The Christmas Concert raised £29.25; Sue felt attendance had been lower this year from village residents, however the committee agreed that the purpose of the concert was to involve the community and not raise a great deal of income. It was hoped that more children from Stretton could be included next Christmas. Fire risk assessment – Sue had spoken to Gary Smith who agreed to do this but it has not yet been carried out – Sue to remind him. Liz has the electrical certificate.
3. Cleaning and maintenance: the hall will be cleaned for the children’s party booking on 23rd and Terry will dismantle the stage. The use of the snooker table was discussed and all agreed it was a good resource that unfortunately does not get used and takes up storage space so may have to be sold – to discuss at the next meeting. The refurbishment of the floor to be held over until summer.
4. Treasurer’s report: we have £2335 in the building society and approximately £100 petty cash. Viv Frith had paid £55 for 12 hours use of the hall/heating but it was agreed this was too much and £2 per hour was sufficient as it was a way or supporting Viv’s endeavours; £21 would therefore be refunded to her.
5. Programme for 2010: The Whalebone folk group concert was agreed for Friday 4th June. Liz will liaise with them regarding tickets for locals. A Quiz Night will be held on Friday 12th March, ticket price £3.50 (as 2009), bar (Liz to get TEN) and raffle. Sue and Mike will liaise over questions and the format of the evening. The committee will have a Tombola stall at Daffodil Sunday and will seek donations about a month beforehand. It was suggested a Race Night could be fitted in in May; Sue will investigate availability. The proposed big Raffle was discussed and some of the committee had doubts about being able to secure enough attractive prizes; the outlay would be over £100 for tickets and licence. It was agreed that each member of the committee would try to identify a worthwhile prize and report back at the next meeting. The Pimms Evening, at which it was proposed to draw the raffle, might be dependent upon whether the raffle takes place and no agreement was reached on a location; Liz will investigate whether funding for music would be available this year. Mike suggested an ‘On Foot Treasure Hunt’ to involve village families, which could be either part of or separate from the Pimms Evening, and offered to look into possibilities. Dates of 17th or 21st December were suggested for the 2010 Christmas concert which depend on Sue’s availability. A date for Flower Arranging will be discussed at the next meeting.
6. Any other business: Live & Local promoter meeting in March – Liz agreed to go together with anyone else who is available nearer the time. Best Village Competition – we have no projects currently suitable for this.
7. Date of next meeting: Monday 22nd February, 7.0 pm in the village hall.
Stretton under Fosse Village Hall Committee
Minutes of the meeting held on 30th November 2009 at the Village Hall
Present: Liz Collins (Chair); Hazel Frost; Janet Hall; Sue Hartshorn; Thelma Tredwell. Mike Frith arrived late.
Apologies: . Terry Hartshorn.
1. The Minutes of the previous meeting were agreed.
2. Matters arising: Phone box – Sue reported that she had been awarded £100 for the parish council for her proposal to set up the phonebox as a mini-information centre.
3. Christmas Flower Arranging Demonstration – it was anticipated that about 50 tickets would be sold. Catering was arranged.
4. Christmas Concert – Sue reported that practice was under way and there would be 3 choirs: infants, juniors and adults. Readers were suggested and Sue and Liz will ask if they will participate. Terry will paint the backdrop. Catering was arranged; it was agreed to ask Malt Kiln farm shop to supply the tree at a reduced price; it was also agreed that Sally should be presented with flowers for her part in the concert.
5. Treasurer’s report – Sue stated that our funds stand at £2459 in the building society and £119 in cash. The Eon electricity bill had been paid.
6. Any other business – Liz agreed to ask David to have a look at the Eon updated terms and conditions. Liz stated that the insurance would soon be due and that our current insurer provides the best deal for us; however she felt that a fire risk assessment should be carried out and that electrical appliance testing should take place. Sue agreed to ask Gary Smith to do the fire risk assessment and Thelma will ask Tony Gillias if he can do the appliance testing. Liz will try to locate the electrical certificate and ensure it is in date. Janet will book a table for the Village Hall to raise funds at Daffodil Sunday.
7. Date of next meeting – Monday 18th January 2010, 7.0pm.
Stretton under Fosse Village Hall Committee
Minutes of the meeting held on Monday 26th October 2009 at the Village Hall
Present: Liz Collins (Chair); Hazel Frost; Janet Hall; Sue Hartshorn; Terry Hartshorn;
Thelma Tredwell.
1. The Minutes of the meeting of 14th September were agreed.
2. Matters arising: Live & Local – all tickets were sold 2-3 weeks before the show. The committee and audience were pleased with the production which went smoothly. £100 float had been provided for the bar and £60 for the raffle, including plenty of notes, which was perfect. Liz felt that more help was required in the bar to allow 2 to serve and 1 to wash up at the busiest times. 3 people were ideally needed on car parking duty to prevent visitors from parking in the wrong places. Sue reported the profit on the event was £209.33, after £420 being paid to Live & Local.
3. Liz reported that Rev Garrod, one of the trustees had left the area. Her replacement will be contacted when they are known.
4. Whalebone Music – this folk group had enquired about hiring the hall for a show in the spring. The committee was happy about this in principle, with the reservations that numbers should be no more than 70, and the committee should put up the stage. Whalebone would have to be responsible for parking. Issues. The committee felt a hiring fee of £5 per hour was not enough. Liz will make request for £50 or a share of the box office and make further enquiries.
5. Christmas Concert – Sue will arrange the children’s and adult’s choirs, songs and music and liaise with Peter Bromley, who is willing to help and contact the storyteller as last year. Terry will again paint the backdrop and it was decided this should be done on lining paper, although Terry will enquire about the cost of a permanent canvas/hardboard backdrop for future use. Tickets will be £3, children free, with mulled wine and mince pies as usual; 7.0 start. Janet will print the tickets.
Christmas Flower Arranging Demonstration (Anna Smith) – Tuesday 1st December (date corrected), 7.30. An increase in the price of tickets to £4.50 was agreed, as Anna will charge £65 for her fee and flowers. Janet agreed to print the tickets. The arrangements will be raffled.
6. Programme of events for 2010 – the idea of having a big Prize Draw was discussed. Liz said Griffindale printers would charge £67 for a minimum of 3,000 tickets and a Small Lottery Permit from RBC would be needed at a cost of £40. If tickets were priced at 20p each, in books of 5, each household could be given 10 books to sell. Thelma suggested the Draw could take place at an event such as a Pimms Evening in a local garden. It was agreed to hold this over to a meeting in the new year, the committee meanwhile to consider what events might be popular and good fund raisers, and donations of good prizes.
7. Treasurer’s report - Sue reported there was £2839 in the building society and £174 petty cash; however the invoice to Live & Local had not been paid.
8. Any other business – 1) Sue told the committee that the Parish Council was in financial difficulties due to the need to purchase a replacement street lamp and as a parish councillor she suggested the village hall committee might help out by donating or loaning a sum of, say, £200 or waiving the amount charged for the hire of the village hall for council meetings. After discussion the committee agreed that it would not be appropriate to take this step. 2) Terry will now reschedule the work on the floor to January. 3) Sue informed the committee that she is hoping to enter the village phonebox, now owned by the parish council, in a BT competition as the smallest tourist information centre. 4) A fortnightly watercolour painting class is now held at the village hall, with a maximum number of students (12) paying £16 per month.
9. Date of next meeting – Monday 30th November, 7.0 pm.
Stretton under Fosse Village Hall Committee
Minutes of the meeting held on 14th September 2009 at the Village Hall
Present: Liz Collins (Chair); Mike Frith; Hazel Frost; Sue Hartshorn; Janet Hall; Thelma Tredwell
Apologies: .Terry Hartshorn;
1. Minutes – the minutes of the meeting of 7th July were agreed.
2. Matters arising – it was noted that the Pilates class had not started to date. More suggestions were made relating to the next Open Gardens and these will be kept on file.
3. Arrangements for Live & Local performance – 52 tickets had so far been sold or reserved; it was decided not to advertise unless it becomes necessary. John Stacey had offered a raffle prize; it was agreed to ask Chris Lea to donate a prize from the Farm Shop.
• Action: Liz will purchase wine, soft drinks and light refreshments for the performers;
• Mike agreed to get beer and lager and set up a spotlight for the carpark.
• Sue will man the carpark with David’s help,
• Terry will put up the stage and lighting
• Thelma will ask P. Bromley if he will be the announcer again.
Prices agreed: Soft drinks £1; Wine £1.50; Beer £1.50; bottled water 50p
4. Any other business. Sue reported that a donation of £100 has been sent to the air Ambulance and £25 to Round the Revel.
5. Date of next meeting: Monday 26th October 2009, 7.0 pm in the village hall.
Stretton under Fosse Village Hall Committee
Minutes of the meeting held on 7th July 2009 at the Village Hall
Present: Liz Collins (Chair); Mike Frith; Hazel Frost; Sue Hartshorn; Terry Hartshorn;
Janet Hall.
Apologies: Thelma Tredwell.
1. Minutes – the minutes of the meeting of 9th June were agreed.
2. Matters arising – Open Gardens debrief: the committee was very pleased with the results of the day and thought it had gone well. It was agreed that the event will be run again in 2011. Some items which should be considered next time:
• More volunteers will be needed
• More attention to be paid to car parking facilities (perhaps on the verge by the Farm Shop) with someone on duty on a rota basis
• Arrange for garden hosts to be able to visit each other’s gardens
• Cold drinks to be on sale in at least some of the gardens
• Sell tickets before and on the day outside the Farm Shop (Liz to investigate whether a licence is needed for this)
• A3 size posters are needed (or 2 x A4)
• Extend the publicity
• Provide a shuttle serviced to outlying gardens
• Check with Wolston before finalising date
• Emphasise to garden hosts that they need not accompany visitors round their garden
• Perhaps offer a ploughman’s lunch using donated cheese, etc.
The profit made was £945.03. It was agreed to donate £100 to the Warwickshire Air Ambulance and Sue will action this.
3. Any other business – Janet reported that the Brinklow Pilates class would like to re-locate to our village hall from 19th July whilst theirs is out of commission.
Dates of events: Live and Local "Hoagy, Hornpipes, Handel and Hoedown", Hilary James & Simon Mayor– 16th October
Christmas flower demonstration – 4th December
Carol concert – 21st December
Terry proposed that he will re-varnish the floor in November if possible, or January.
4. Date of next meeting – 14th September 2009, 7.0 pm.
Stretton under Fosse Village Hall Committee
Minutes of the meeting held on Tuesday 9th June 2009 at the Village Hall
Present: Liz Collins (Chair); Mike Frith; Hazel Frost; Sue Hartshorn; Terry Hartshorn;
Thelma Tredwell.
Apologies: Janet Hall.
1. Mike Frith was welcomed to the Committee.
2. The Minutes of the meeting of 11th May were agreed.
3. Matters arising: Open Gardens. There are now 12 participating gardens.
• Publicity had been distributed; Terry informed the Committee that an event could be advertised on local radio if it was raising funds for charity. It was agreed that a proportion of money raised would be donated to Warwickshire Air Ambulance and Terry offered to contact local radio regarding advertising.
• Volunteers – more will be needed and members agreed to ask residents to help out.
• Stalls – Items for all stalls are being collected.
• Ice cream – Dalby’s can provide but not staff this so volunteers will be needed. Liz will confirm with Linda and Terry at Swift House that they can provide the electricity.
• Hazel has provided numbers for participating gardens. These will be distributed with the float and stickers on the morning of 28th by Sue and Thelma.
• Music – We have been allocated Rugby College Recorder Ensemble. It was felt that a better location for them would be outside the village hall, or perhaps they could be mobile: Liz to check this with the leader.
• Leaflets – the draft design and content were approved, Liz will arrange for minor amendments and printing. It was agreed to print 100 or 150, depending on cost. Liz to contact the Prison Service College to see if they will print them for us without charge.
• Garden hosts and volunteers will be invited to the Village Hall for drinks and nibbles at 6.0pm on 28th as a thankyou for their support. They can then hand in their takings. Liz will deliver invitations in the near future.
• Refreshments – it was decided to use cups and saucers in the village hall and to have thermal cups ready for use if required. Paper plates will be needed.
4. Any other business: Liz reported the following:
• No decision as yet from Live & Local regarding our act.
• 5 people had expressed interest in a rambling group so a meeting will be arranged.
Sue said that Rose Narrowboats would send 2 staff to a first aid class and will contact other businesses to see if enough people can be found for a class to run.
5. Date of next meeting: Tuesday 23rd June, 7.0pm in the Village Hall.
STRETTON under FOSSE VILLAGE HALL COMMITTEE
Minutes of the meeting of 11th May 2009
Apologies: Sue Hartshorn; Terry Hartshorn; Peter Wallace
Present: Liz Collins (Chair); Hazel Frost; Janet Hall; Thelma Tredwell.
1. The Minutes of the meeting of 7th April were altered to show that the meeting had taken place at the Village Hall; they were then agreed together with those of 20th April
2. Matters arising from 7th April: Open Gardens - Thelma reported that John Phillips would be away so couldn’t do a craft stall and Cotesbach Barn could not staff the event and she has yet to check that Dalby’s can do the ice cream. Angie Phillips will provide some scones. Liz told the committee that we have been awarded funding for a band or choir but do not know our allocation yet. Other planning for Open Gardens took place including:
• Publicity - it was agreed to pay for 2 insertions in the Swift Flash; other locations would be, local libraries, shops, Rose Narrowboats, Round the Revel, local villages, Garden Club, surgery, dentist and Art Gallery. Terry will be asked to do a large sign to display in Main Street as soon as possible.
• Ticket price to be £2.50 with accompanied children free.
• Stalls - Books - Liz; Cakes - in village hall; Plants – Thelma to ask Ann Haywood; Ice cream and band/choir – Liz to ask Swift House; Tombola – Janet will provide location, Thelma to ask Mike Frith if he would collect items; Bric a brac – Hazel; Refreshments (tea/coffee/soft drinks, scones, cake) – in the village hall, committee members to ask for cakes etc to be donated; Liz will ask Katie Lea if they would like a stall or “Guess the name/number of” type game.
• Refreshments - Committee members to man this, also to ask for more volunteers to help on the day.
• Posters – Liz to prepare and circulate/display.
• Visitors will be given maps of garden locations and other attractions on the day. Liz will draft a leaflet. Hazel offered to design numbers for the gardens.
• An information sheet had been prepared with an emphasis on checking contents insurance and will be given to garden hosts shortly.
• Village hall public liability insurance has been increased to £5m.
• Traffic and safety – Liz will contact the police for advice about this.
Matters arising 20th April: The Live & Local application had been submitted and acknowledged. The Antiques evening had not been well attended, Liz felt the presentation could have been better but some profit had been made.
3. Any other business: none
4. Date of next meeting: Monday 8th June, 7.0 pm.
Stretton under Fosse Village Hall Committee
Minutes of the meeting held on 20th April 2009
at the Village Hall
Present: Liz Collins (Chair); Hazel Frost; Janet Hall; Sue Hartshorn; Thelma Tredwell.
Apologies: Peter Bromley; Terry Hartshorn; Peter Wallace.
1. The minutes of the meeting of 7th April were held over until the next meeting.
2. The Live & Local menu was discussed and the committee each proposed their choices. It was agreed that we should apply for Daniel Smith Blues Band (1st choice) for 23rd October; Hilary James & Simon Mayor (2nd choice) and the Brassketeers (3rd choice) for 16th or 19th October. Liz will organise the application as soon as possible.
3. Sales of tickets for the Antiques and Collectables evening (26th April) were very poor but it was thought numbers might reach 20. The committee wondered whether the price of the tickets was in fact too high. Liz said that publicity had been disappointing as nothing had appeared to date in the Rugby Observer. She had also sent publicity to the Coventry free newspapers and Coventry Telegraph but publication is doubtful. Posters have been put up in the usual places. It was agreed to go ahead as Mr Beaumont is not making a charge. He will be asked to do a talk to introduce the topic of antiques etc. and then talk to each person who has brought an item for valuation, describing it and its potential etc to the audience. Liz will purchase drinks and Janet some nibbles, Sue will arrange a float and Hazel and Barry will man the bar.
4. Date of next meeting: this has already been arranged for Monday 11th May, to take place after the AGM.
Stretton under Fosse Village Hall Committee
Minutes of the meeting held on 7th April 2009
at The Granary, Main Street
Present: Liz Collins (Chair); Hazel Frost; Janet Hall; Sue Hartshorn;Terry Hartshorn;Thelma Tredwell.
Apologies: Peter Bromley; Peter Wallace.
1. The minutes of the previous meeting were agreed.
2. Matters arising: Race Night – this had been more successful than anticipated and a profit of £262.80 was made. Eon – after sending in a meter reading a lower bill of £172 had been received and has now been paid.
3. Antiques and Collectables Evening – ticket prices were discussed and the original cost of £5 + £1 per item was agreed. The hall will be laid out with chairs grouped round tables. The format of the evening was discussed and it was agreed the emphasis should be on Mr Beaumont having as much interaction with the audience as possible. Liz will contact him to agree the best way to achieve this. The bar will sell wine and beer at £1.50, soft drinks at 50p. An advert has been sent to the Rugby Observer and the Coventry papers will also be contacted.
4. Open Gardens – 6 residents have so far agreed to open their gardens on 28th June, with a further 6 very likely to do so. The following were agreed:
• Payment will be made at the village hall and visitors issued with a sticker and a map showing the exact location of gardens and other entertainment
• Garden owners will also take payment and issue stickers and maps
• Refreshments will be served in the village hall
• The cake stall and tombola will be in the village hall (if fine, outside)
• Dalby’s ice cream in the vicinity of Swift House
• Other stalls to include books, bric a brac and a bottle stall
• Opening times will be 11.0 am to 5.0 pm
Thelma agreed to find out if The Barn, Cotesbach, would like a garden ornament stall and if John Phillips would like to sell bird tables, also contact Dalby’s ice cream. Other residents could have their own stalls and give a donation to the village hall. Liz has applied for funding for a band or choir from RBC’s ‘Entertainment in the Villages programme.
5. Live & Local – Thelma and Sue had attended the Promoter Evening in March. One idea which could be tried was raising the price of tickets in the week before the show, to encourage early bookings. Funding from WCC and RBC is safe for this year. The menu for 2009 was circulated and a choice of acts will be decided at the next meeting.
6. Parish plan items - Liz will circulate a flyer after Easter to residents to identify any interest in cycling or rambling groups. A similar approach will be adopted at a later date regarding a children’s play area. Sue has been in contact with someone who is prepared to run a First Aid course in the village hall at a cost of £40 (+ £5 for the village hall). The course will be offered to businesses and residents and will be publicised in Round the Revel.
7. Treasurer’s report - Building society, £1068.83; petty cash just under £100.
8. Any other business – none.
9. Date of next meeting - Monday 20th April 7.0 pm, to choose Live & Local acts; Tuesday 11th May, 7.0 pm AGM to be followed by an ordinary meeting. Liz will ensure Rev. Garrod, as a trustee, is invited to attend.
Stretton under Fosse Village Hall Committee
Minutes of the meeting held on 3rd March 2009
at The Village Hall
Present: Peter Bromley; Liz Collins (Chair); Hazel Frost; Janet Hall; Sue Hartshorn;Terry Hartshorn;Thelma Tredwell.
Apologies: Peter Wallace.
1. The Minutes of the meeting held on 9th February were approved.
2. Matters arising – Race Night: Approximately 35 tickets had been sold and it was decided this was a viable number. Fish and chips had been ordered from Bulkington and will be delivered in the interval at 8.30pm. Liz offered to set out the chairs and tables and Thelma to take tickets at the door. Bob and Barbara had agreed to come as guests and do the tote. A cleaning party was arranged for Monday morning, 11.30.
3. Any other business – Sue had had another estimated bill from Eon but will send a new meter reading to them to get an accurate bill.
4. Date of next meeting – Monday 6th April, 7.0 pm in the Village Hall.
Stretton under Fosse Village Hall Committee
Minutes of the meeting held on 9th February 2009
at The Granary, Main Street
Present: Peter Bromley; Liz Collins (Chair); Hazel Frost; Janet Hall; Sue Hartshorn;Terry Hartshorn;Thelma Tredwell.
Apologies: Peter Wallace.
1. The minutes of the meeting held on 12th January were agreed.
2. Matters arising: Antiques and Collectables Evening – Mr Beaumont from Warwick Auctions, Coventry, is booked for 24th April. Open Gardens –there had been no response to the article in Round the Revel and Thelma said she had only received negative responses so far. Liz had spoken to Allied Westminster who said that our insurance will cover this event. We must just ensure that participating householders have buildings and contents insurance. A great deal of discussion ensued about the Race Night. In order to make a reasonable profit the following prices were agreed:
• Tickets £5
• Wine £6 per bottle, £1.20 per glass
• Beer £1.20 per can
• Water 20p
• Juice 50p
The option of a fish ‘n chip supper would be offered with the tickets, priced extra (Peter and Terry to find out prices from Bulkington and Brinklow respectively) and tickets identified accordingly. Janet will produce the tickets.
3. There was nothing new to report on the implementation of the Parish Plan.
4. Treasurer’s report: £974 (building society and £114.57 (cash).
5. Any other business: Sue reported that she had contacted Stage Systems about the 2 missing stage pieces which they agreed to provide, as well as some more supporting brackets for the flats, which are at the moment unsafe. Live & Local – Sue and Terry will go to the Promoter Meeting on 11th March. Liz will update the committee abut the possible reduction or loss of Rugby BC funding when this is finalised. 100 Club – draws take place monthly but public announcement of winners is sometimes overlooked. Liz will ensure this information is available from Mick Frith for publication in each month’s Round the Revel. Round the Revel – the committee agreed to donate £25 in recognition of the publicity the magazine provides for our events. Rural Development Fund 2009 – Peter suggested the committee should think about items required so we are ready to apply for the next round of funding. Suggestions were the repair or replacement of the skylight in the kitchen and repointing of brickwork or a new kitchen.
6. Date of next meeting: Monday 2nd March, 7.0pm, venue to be confirmed.
Stretton under Fosse Village Hall Committee
Minutes of the meeting held on 12th January at The Granary, Main Street
Present: Liz Collins (Chair); Hazel Frost; Janet Hall; Sue Hartshorn; Terry Hartshorn; Thelma Tredwell.
Apologies: Peter Bromley; Rev. Garrod; Peter Wallace.
1. The minutes of the meeting held on 1st December were agreed.
2. Matters arising: Antiques and Collectables Evening – Liz has yet to make further contact with Warwick Auctions. It was decided to hold the event on Friday 24th April with a bar and raffle. Entry would be £5 per ticket. Liz will discuss with the auctioneer the format of the evening. Race Night – This is booked for Friday 6th March and Sue reported the cost is £100. Tickets will be sold for £2 plus the cost of food. Terry will investigate the cost of pizza delivery, Liz will enquire about fish and chips. It was agreed that a maximum of 60 tickets could be sold as space will be needed for projector, chairs and tables. Liz will obtain a TEN for the bar. Open Gardens – the date was changed to Sunday 28th June. Liz circulated a draft notice to be included in Round the Revel, which was approved by the committee. Thelma raised the question of insurance cover for the event and Liz agreed to ascertain the adequacy of this from our insurers. Terry suggested people are given stickers to wear as ‘tickets’. Parking was discussed but it was felt that side roads in the village would be adequate.
3. Treasurer’s Report – Sue stated that a profit had been made at the Christmas Flower Arranging demonstration (£150 approx) and the Concert had broken even. The committee agreed unanimously that Terry should be paid expenses. Sally did not take a fee. Currently there is £849 in the building society and £152 cash in hand.
4. Parish Plan implementation – an invitation was sent to all residents to see in 2009 in the village hall, as a ‘new event’. However, no-one turned up apart from 3 people who spent a few minutes there.
There was no other business.
Date of next meeting – 9th February 7.0 pm at the Granary.
STRETTON-under-FOSSE VILLAGE HALL COMMITTEE
Minutes of the meeting held on Monday 1st December 2008.
Present: Peter Bromley; Liz Collins (Chair); Hazel Frost; Janet Hall; Terry Hartshorn; ThelmaTredwell.
Apologies: Sue Hartshorn; Peter Wallace.
1. Minutes - the Chair referred to the 2 previous meetings which had not been minuted because they were held for the sole purpose of planning specific events. The Committee accepted details presented. The minutes of the meeting of 15th September were agreed.
2. Matters arising: Electricity –Terry reported that we are still having problems with Eon; this time they had recorded the numbers in reverse order, triggering warning of a large bill. Sue has read the meter and sent the correct reading to Eon.
3. Live and Local – A profit of £193.55 was made. This was another very successful evening and the committee agreed to hold another Live and Local show next year.
4. Christmas flower arranging demonstration – this has been arranged with Suzanne Clarkson; she has agreed a fee of £60 and will allow flower arrangements to be raffled. It was agreed that the raffle tickets would be sold for £1 per strip of 5. Tickets will be £4, to include a glass of wine etc and mini mince pie.
5. Christmas Concert – Peter is organising the readers and storyteller and will print the programmes. Sue is organising the choir and children’s singing with Sally Meakin. Thelma will contact Alan Gittings to arrange at what points he will sing his solos. Janet will print and distribute tickets. Liz will get refreshments.
6. Insurance - Liz had received a quote from another insurance broker which was £100 more expensive than our current insurer. The Committee agreed to insure the village hall for the next year with the current insurer. Liz had asked them to raise the buildings insurance to £100,000 and include the staging and lighting as named items. None of this had caused an increase in the premium.
7. New Year’s Eve – Sue and Liz will distribute flyers around the village inviting anyone who would like to to see the new year in at the village hall, bringing their own drink and food if required.
8. Events for 2009 - Antiques night: Liz will contact Warwick Antiques again to arrange a date and discuss the format. Race Night: Hazel will contact a friend to see if someone can be found for a race night in February. Open Gardens: this has been tentatively arranged for the second Sunday in July (12th July). Teas will be served in the village hall. Stalls will be held in gardens.
9. Any other business - Floor: Terry asked that a month be kept free after Christmas to enable him to re-surface the floor and allow it to dry thoroughly. Elections: the hall has been booked for local elections next year.
10. Date of next meeting - will be arranged in the new year.
STRETTON under FOSSE VILLAGE HALL COMMITTEE
Minutes of the meeting of 15th September 2008.
Apologies: Peter Bromley: Janet Hall; Peter Wallace
Present: Liz Collins (Chair); Hazel Frost; Sue Hartshorn; Terry Hartshorn; Thelma Tredwell.
1. The Minutes of the meeting of 12th August 2008 were agreed.
2. Matters arising: i) Parish Plan implementation – Action point 1: Sue will circulate a flyer to all residents to gauge interest in starting an adult choir.
Action point 2: ideas and suggestions from residents for new activities were requested in September Round the Revel but no response has so far been received. The committee were keen to hold another race night and Liz agreed to try to find a new proprietor. Action point 3: Sue will leaflet all businesses. Action point 4: Further quotes to be requested. ii) Pool table – people are slowly making bookings. iii) The 100 Club is now up and running. iv) Grass cutting –Terry will carry on as usual. v) Electricity – Sue reported that our capped rate ceased from 31st August. We are on the ‘Acquisition rate A’ tariff which Eon states is the best for a small usage property; Economy 7 is only available to domestic users.
3. Rural Development Fund – this has been late with its administration but Liz reported that we have been awarded the full amount we applied for and as soon as written confirmation is received she will expedite the order for stage and lighting.
4. Suggested programme of events 2008/9 - the committee agreed the programme. Christmas flower arranging has been booked for 9th December, the cost is yet to be confirmed. Christmas concert – Sue agreed to co-ordinate this as in previous years and has booked Sally to play keyboard. Thelma will enquire about a storyteller.
5. Treasurer’s report - Building society - £1262. 92; cash in hand - £109. 76.
6. Any other business – Sue has purchased an urn for making tea/coffee.
7. Date of next meeting - 21st October, 7.0 pm.
Please note the date of the next meeting has been changed to Saturday 18th October at 9.30 am, at the Granary.
STRETTON-under-FOSSE VILLAGE HALL COMMITTEE
Minutes of the meeting held on Tuesday 12th August 2008.
Present: Liz Collins (Chair); Hazel Frost; Janet Hall; Sue Hartshorn; Thelma Tredwell.
Apologies: Peter Bromley; Terry Hartshorn.
The purpose of the meeting was to discuss the Parish Plan action plan for Social, Entertainment and Leisure. As a Councillor, Sue had agreed to take responsibility for this within the Parish Council.
Action point 1 – Arrange at least 1 new evening class: After discussion of the responses and suggestions residents had made and past experiences it was felt an evening class might not be viable. It was agreed that further investigation and discussion would be necessary.
Action point 2 – Initiate other new activities/social events: this was discussed and it was decided a notice should be put in September Round the Revel and on the website asking residents for suggestions. A tentative list of events was created including some new ideas (see separate sheet).
Action point 3 – First Aid: Sue reported that she had researched this with the Red Cross and obtained details and costings for classes. Liz agreed to get details of businesses that requested first aid training.
Action point 4 – Investigate need for improved disabled access: we already have an excellent portable ramp and it was felt this should be more routinely put out for events. It was agreed to purchase a suitable external light to illuminate the path area. Liz will contact electricians for quotes.
Action point 5 – Children’s play area: a meeting will be arranged for anyone who is interested in this later in the year. The impetus must come from residents.
Action point 6 – Cycling & Rambling groups: flyers will be delivered around the village in Spring 2009.
Action point 7 – Residents to make their suggestions for activities known: see point 2 above.
Any other business: Silver Band concert: Thelma reported that Peter Wallace was unhappy with the pricing of tombola tickets as he felt a larger profit could have been made with such good prizes. Liz said that offering one free ticket had meant that more prizes were won, making the draw too favourable. This would be borne in mind for future draws. The concert was very successful, raising £678.17 after the cost of materials and hire of the scout tent had been paid. Pool table: no-one has so far expressed interest in using it so a notice will go in September Round the Revel. 100 Club : this has not yet started and Liz will ask Mike Frith about progress. Village Hall grass: Liz will ask footpath volunteers if they would take this on. Purchase of a small electric mower was discussed. Electricity: Sue had been in contact with eon and it seems the village hall is not on the Economy 7 tariff; it was agreed this should be changed and Sue will contact eon again.
Date of next meeting: Monday 15th September at 7.0 pm.
STRETTON-under-FOSSE VILLAGE HALL COMMITTEE
Minutes of the meeting held on Monday 24th June 2008.
Present: Liz Collins (Chair); Hazel Frost; Janet Hall; Sue Hartshorn; Terry Hartshorn;Thelma Tredwell.
Apologies: Peter Bromley.
1. Minutes – the minutes of the meeting of 19th May were agreed.
2. Matters arising: Band concert – it was felt tombola tickets would be expensive at 50p/£2 for 5, and a decision will be taken at the next meeting as to whether to reduce them to 50p and 3 for £1. Refreshments – committee to make scones/shortbread. Squash will be served as well as tea/coffee. Tea and scones/shortbread will be £1.50. Thelma offered to find out quantities for catering. We have an ample stock of plates, cups and serviettes but some plastic cutlery is required. Publicity – adverts will be placed in the Rugby Observer (free) and Swift Flash (Lutterworth - £6). Terry agreed to do some notices to display near the entrance to Newbold Revel, to go up about 2 weeks before. Location – Liz and Sue explained where the facilities (electricity etc) and space for the band are and the problem of creating a coherent event. Staging on the playing field may be a better alternative; the dimensions are 12m x 8m; the band require 35 chairs. All village hall chairs and tables will be needed for the event. Terry Smith (Swift House) has agreed to loan a larger tent to use in addition to the Scout tent. Gazebos will be required for serving refreshment, tombola and cake stall. Sue agreed to provide a float for each stall.
3. RDF application – Liz thanked Peter for preparing and sending off our application for £5811 for a stage and lighting. The panel meets on 11th August.
4. Parish Plan action points on Entertainment and Leisure – Sue, as a member of the Parish Council, has agreed to take responsibility for this section of the Parish Plan. A separate meeting will be held to start to discuss these.
5. Treasurer’s report – Sue reported that we have £829.54 in the building society and £72 in petty cash. Bills had been received from Severn Trent (£42.43) and Eon £144.91). Concerned about the continuing high cost of electricity, Sue offered to investigate the status of the “weekend” usage charge on the Eon bill as there is no mention of Economy 7.
6. Any other business – 1) Janet informed the committee that Monks Kirby church proposes to run a raffle at Christmas; it was therefore decided to postpone the village hall raffle to Easter. 2) A monthly cleaning rota was proposed and the committee agreed to this. 3) Terry suggested more help was needed to cut the grass but no definite decision was made.
7. Date of next meeting – 21st July, to make final arrangements for the band concert. 12th August to discuss the Parish Plan action points; both at 7.0 pm.
STRETTON-under-FOSSE VILLAGE HALL COMMITTEE
Minutes of the meeting held on Monday 19th May 2008.
Present: Peter Bromley; Liz Collins (Chair);
Sue Hartshorn; Terry Hartshorn;
Apologies: Hazel Frost; Janet Hall; Thelma Tredwell.
1. Minutes – the minutes of the meeting of 6th May were agreed.
2. Matters arising – 1) Summer Event: Peter explained his suggestion that we should scale down our plans and hold an event which centred on Bilton Silver Band and Newbold Revel without having a full scale fete. We lack the time to prepare for a fete and other local villages will be holding their traditional fetes with which we cannot compete. The committee agreed this was a good idea. The attractions will be a home made cake stall; tombola; Smart car with ‘guess the number of balloons’ competition and cream teas, plus a tour of the house and of course the Band. Terry may be able to arrange for a few classic cars to attend. Peter Wallace has kindly agreed to man the tombola stall and tickets will be 50p each or 5 for £2; Janet will do refreshments, prices to be agreed at next meeting, also for cakes. Terry will man the Smart car competition, tickets to be £1 each. Sue will design a method of recording names and the winner will be telephoned after the event. If there is a tie then the tickets will be drawn from a hat and people will be told this. The prize may be a free MOT or service, or a day with the Smart car – Terry to arrange. It was agreed to hire the small tent (20’ x 10’) from Brinklow Scouts for the Band; committee will put their own gazebos to use for other stalls and Liz agreed to ask at Swift House if they can help out again with a larger tent for refreshments etc. in case of bad weather. We are waiting for a date to meet with staff at Newbold Revel to discuss publicity, catering and toilet facilities, etc.
2) Live and Local:
3. Any other business – The need for our own stage and lighting was discussed.
4. Date of next meeting – to be arranged about a month before the concert.
STRETTON-under-FOSSE VILLAGE HALL COMMITTEE
Minutes of the meeting held on Tuesday 6th May 2008.
Present: Peter Bromley; Liz Collins (Chair); Hazel Frost; Janet Hall;
Sue Hartshorn; Terry Hartshorn; Thelma Tredwell.
Apologies: Peter Wallace
1. Minutes – the minutes of the meeting of 22nd April were agreed.
2. Matters arising – Quiz Night: after a poor start with tickets this was extremely successful with 50 people attending and a profit of £245. Installation of new cooker: Liz is still waiting for quotes. Summer Event: we have been allocated Bilton Silver Band for 26th July. It was proposed to hold the event in the grounds of Newbold Revel and to have stalls for a fete. Numerous ideas were discussed and committee members agreed to research and if possible book attractions for 26th July. A meeting with staff at Newbold Revel will be arranged to plan Health & Safety requirements, location, refreshment facilities etc.
3. Live and Local – Liz pointed out that few shows’ staging requirements were small enough for the village hall, the smallest being 10’ x 10’ whilst we have space only for a depth of 6’. Live and Local had been contacted for advice and Liz will chase us a response. Bearing in mind the criteria for performance space, the choices were 1) Daniel Smith Blues Band; 2) Irish Harp; 3) Brassketeers. Liz will send off the performance request to Live and Local. Preferred date: before October half term or just after; start time 7.30.
4. Date of next meeting – Monday 19th May, 7.0 pm.
STRETTON-under-FOSSE VILLAGE HALL COMMITTEE
Minutes of the meeting held on Tuesday 22nd April 2008.
Present: Peter Bromley; Liz Collins (Chair); Hazel Frost; Janet Hall;
Sue Hartshorn; Terry Hartshorn; Thelma Tredwell.
Apologies Peter Wallace
1. Minutes - The minutes of the meeting held on 4th April were agreed.
2. Matters arising - Quiz Night: the number of tickets sold amounted to 30 at most. The possibility of postponing or cancelling the event was discussed; however it was agreed to go ahead with the arrangements and hope that numbers reach a reasonable level.
Electricity bill: Liz explained the cost of the last bill was exceptionally high due to a long period of dates being covered which attracted a higher rate of VAT.
Installation of the new cooker: Liz is getting quotes for this.
3. Summer event - Liz reported that Rugby Borough Council ‘Entertainment in the Villages’ project had offered an act for our event on 28th June. This was unexpected but good news and it was agreed this could replace the car treasure hunt. The Committee’s first choice would be a Barbershop Choir; Liz will contact RBC to confirm a booking. Different venues were discussed and it was agreed to ask Shirley Smith if she would allow it to take place in her garden. The event will take the form of a strawberry tea, with a cake stall and tombola.
4. Any other business - Janet suggested holding a licensed raffle before Christmas, offering good prizes, eg a day out with Rose Narrowboats (which has previously been offered). The aim of this would be to raise as much funding as possible to assist with finances. The Committee agreed this was a good idea and Liz will put this on the agenda for a meeting in the autumn.
Terry will try to organise an art exhibition over the summer.
Liz reported that Steve Lynch had repaired the loose panel on the heater.
Live and Local choices are needed for the next meeting.
5. Date of next meeting - this will be the AGM on 6th May at 8.0 pm.
STRETTON-under-FOSSE VILLAGE HALL COMMITTEE
Minutes of the meeting held on Friday 4th April 2008.
Present: Peter Bromley; Liz Collins (Chair); Janet Hall; Sue Hartshorn; Terry Hartshorn; Thelma Tredwell.
Apologies Hazel Frost; Peter Wallace
1. Minutes - the minutes of the meeting of 4th February were agreed.
2. Matters arising - Treasurer - Sue Hartshorn offered to take up this post. A letter of thanks and bottle of wine will be sent to Barbara to thank her for her assistance.
Events for 2008:
- Car treasure hunt – Peter Wallace had queried the carbon-related costs of this event. This was discussed by the committee, all agreeing that it was an issue to consider in future; however it was decided to go ahead this year.
- 200 club – This had not yet been started and Thelma agreed to ask Mike Frith to set it up as soon as possible.
- Live and Local – the new menu had been received and circulated.
- Pool evenings – Terry will inform adults in the village that this facility is available, £2 per session. It will not be advertised outside the village at present. A member of the committee will attend each session.
3. Quiz Night – the following arrangements were made:
- Bar opens 7.30, quiz to begin at 8.0; tickets £3.50
- Sue will read questions if Jason is not available and will liaise with Peter to select suitable questions. Terry will act as scorer.
- A raffle will be held in the interval – we already have suitable prizes
- Prizes for Quiz winners will be wine and chocolates (Liz to get)
- Liz - wine for bar; Peter - beer, Janet – nibbles
4. Treasurer’s Report - Liz read a report from Barbara stating that the building society account held £503.76, petty cash - £62.04. The committee expressed great concern about the reduction in funds which included payment of a bill for £439.43 for electricity. Liz agreed to try to ascertain why the bill is so high.
5. Any other business – Joyce Williams had offered an electric cooker in excellent condition to the village hall; the committee thought this a very generous offer, which was accepted.
Liz reported the following:
- The hall is booked for elections on 1st May
- An act from RBC’s Entertainment in the Villages has been applied for
- A Constitution will be ready in time for the application to RDF
Thelma, Terry and Sue agreed to clean the hall before the VDS Exhibition on 19th April.
6. Date of next meeting - Tuesday 22nd April, 7.0 pm. The AGM will be held on Tuesday 6th May at 8.0 pm.
STRETTON-under-FOSSE VILLAGE HALL COMMITTEE
Minutes of the meeting held on Monday 4th February 2008.
Present: Peter Bromley; Liz Collins (Chair); Hazel Frost; Janet Hall;
Sue Hartshorn; Terry Hartshorn; Thelma Tredwell.
1. Minutes – the minutes of the previous meeting were agreed.
2. Matters arising: Carol Concert - This was successful again and raised £18. 08 although it is not, strictly speaking, a fund raising event. Insurance - this is now effected with Allied Westminster at a cost of £282.50, which includes £5k contents, £75k buildings and £200,000k public liability; this would have cost £438 with the previous insurers. There is a need to obtain an accurate rebuild cost for the hall as it has never been assessed; committee members will try to find someone who can do this for a very small fee, as the cost of a surveyor would be £150.
3. Financial report - Present balances are: building society - £1329. 69; petty cash - £68.42. Terry submitted his costs for work carried out sanding and re-varnishing the floor; these were accepted by the committee and Terry was thanked for his work.
4. Events for 2008 - It was agreed to postpone the idea of holding Open Gardens until 2009, as it is taking place in both Pailton and Brinklow this year.
After much discussion it was agreed to hold the following fund raising events:
• Car treasure hunt - a Sunday afternoon June/July
• Live and Local presentation - October
• Christmas flower arrangements - early December
• Carol concert - December
• New Year celebration - 31st December
A silent auction was suggested for April and the committee will investigate this further before making a final decision.
Thelma will investigate the setting up of a 200 club to raise funds to keep the hall in good order, buy new equipment etc.
Terry said that there was a demand for pool evenings from young people in the area; he agreed to investigate the cost of purchasing a pool table and setting this up and to supervise it if it goes ahead.
Local businesses responding to the Parish Plan Survey had stated a need for a first aid course. Liz will see whether the PSC can help with this.
5. New cleaning rota - Janet will be responsible for allocating cleaning duties as and when required.
6. Any other business - the hall is booked for elections on Thursday 1st May. Live and Local – Liz and Janet will attend the annual meeting of promoters on 25th February. Treasurer - Barbara Bordicott wishes to resign as treasurer on 31st March; the Committee will seek a replacement.
7. Date of next meeting - Wednesday 13th February, 6.45 pm to discuss the silent auction proposal.
STRETTON-UNDER-FOSSE VILLAGE HALL COMMITTEE
Minutes of the Meeting held on 10th December 2007.
Present: Liz Collins (Chair); Hazel Frost; Janet Hall; Sue Hartshorn; Terry Hartshorn.
Apologies: Thelma Tredwell.
Peter Wallace was welcomed to the meeting as a Trustee.
1.Minutes – the minutes of the previous meeting were agreed.
2. Matters arising – Christmas Floral Decorations – this had been well-attended and made a profit of £128.91. The mini mince pies were popular. However, arranging the chairs for the audience laterally with the stage on the chimney breast wall was unsatisfactory as some people could not see what was going on. Christmas Concert – arrangements were discussed: Peter will print out programmes with words of the carols; Sue will confirm with Sam Smith that she will sing with her and the choir as there are only 4 children taking part this year. Mulled wine and a choice of standard/mini mince pies will be served, soft drink for children. Liz agreed to get £50 cash to pay Sally Aitchison on the night and a bottle of wine each for Nigel Malka, the storyteller and Alan Gittings, soloist. We can have the use of the stage and Terry will decorate it and obtain and set up a Christmas tree and lights. Liz will contact Rev. Garrod and invite her to the Concert.
3. Insurance – Liz reported that the village hall insurance is up for renewal on 20th December. The notice received from the current insurers, Ecclesiastical, suggested an increase in public liability insurance to £2m due to escalating court awards. This would raise the premium to £341.35, which seemed excessively high. This was discussed at length, the committee feeling that none of the events at the hall are overtly dangerous, but that there was always a possibility of, for example, someone slipping on the path and suffering devastating injuries. The committee therefore agreed it would be necessary to comply with the increase in public liability insurance but decided that a lower premium should be sought. Liz also mentioned that the buildings insurance, at only £32,899, and contents, at £911 were too low and would not compensate if the worst happened, for example a fire. Liz agreed to seek alternative quotes to include increased public liability, buildings and contents insurance.
4. Any other business – Janet had received information about the showing of films in village halls. After discussion the committee felt that it was expensive and would not be popular, so declined to take it further.
5. Date of next meeting – this will be arranged in the new year.
STRETTON-UNDER-FOSSE VILLAGE HALL COMMITTEE
Minutes of the Meeting held on Tuesday 30th October 2007.
Present: Liz Collins (Chair); Hazel Frost; Janet Hall; Sue Hartshorn;Thelma Tredwell.
Apologies: Terry Hartshorn.
1. Minutes – the minutes of the previous meeting were agreed.
2. Matters arising – a) Relative Jazz - the performance had been very successful and enjoyed by all. Setting out the chairs laterally had proved a good idea. 58 tickets had been sold + 2 complimentaries to the Ansty promoter. Together with raffle ticket sales and proceeds from the bar, a profit of £156.51 was made, after paying Live & Local £160 + 70% of the remainder of income from ticket sales (see separate financial statement). The only difficulty had been collecting in completed evaluation sheets. The support from Live & Local was excellent and the committee agreed that further shows would be held.
b) Cleaning and maintenance – Liz reported that the barge boards on one of the eves were missing and asked Sue to inform Terry about this. The Alfaheat radiant heaters are now installed. Sue and Liz agreed to arrange a time to clear out the cupboard in the lobby and cubbyhole in the kitchen to improve storage space.
c) Christmas flower arranging demonstration – Thelma had arranged for Norman Clarke to present this on 4th December; tickets would be £3.50 and include a glass of wine and mini mince pie. Some of the arrangements would be raffled and a box of chocolates would be an additional prize. It was agreed to request the loan of the stage again. A notice had appeared in Round the Revel. Janet agreed to print and circulate tickets.
d) Christmas Concert – much discussion took place about the format and participants. Sue agreed to ask children in the village if they would like to sing and to teach carols to them if there are enough to form a small choir with Sue also singing. Thelma will ask Alan Gittings from Monks Kirby if he would like to sing a solo and also ask Charlotte Brown if she will sing. Peter will ask for readers. Janet will request loan of the stage. Liz will ask Ian Hollands if we can borrow his stage lighting for both the events. Unfortunately the storyteller is unable to take part this year. The committee agreed to see if a substitute could be found.
3. Events for 2008 – Liz suggested that a village ‘Open Gardens’ event similar to Pailton’s could be held instead of the barbecue which is never well supported. Tickets and refreshments could be sold in the village hall, garden owners could have stalls or scarecrows in their gardens. Mrs Bilson had said Pailton would have no objection and we will wait to see which date they choose. Residents will be asked in the new year if they would like to participate either to open their garden or assist with refreshments.
4. There was no other business. The date of the next meeting is Monday 10th December at 7.0 pm.
STRETTON-UNDER-FOSSE VILLAGE HALL COMMITTEE
Minutes of the Meeting held on Monday 1st October 2007.
Present: Peter Bromley; Liz Collins (Chair); Hazel Frost; Janet Hall; Sue Hartshorn; Terry Hartshorn;
Thelma Tredwell
Apologies: Rev. Garrod; Peter Wallace.
1. Minutes - The Minutes of the previous meeting were agreed.
2. Arrangements for Relative Jazz performance – these were discussed and finalised. Prices for drinks were agreed at Beer and wine: £1; wine £6 per bottle; orange 50p.
3. Cleaning and maintenance – it was agreed that a cleaning rota should be started again as the yoga class is a regular event and will now pay rent of £5 per week. Janet offered to draw up and circulate a cleaning rota.
Terry reported that he had carried out the following work:
• repair to half-moon window
• painting walls
• new door to ladies’ toilets
• replacement of skirting board where rot had occurred
• draught strip round main door
It was agreed to pay Terry £8 per hour for his work.
Hazel offered to purchase and hang some new curtains.
4. Any other business – it was decided to hold a Christmas flower arranging event again as last years’ had been so successful. Thelma offered to find out if Norman Clarke or Jane Fox were available for the week beginning 3rd December.
5. Date of next meeting – Tuesday 30th October, 7.0 pm.
STRETTON-UNDER-FOSSE VILLAGE HALL COMMITTEE
Minutes of the Meeting held on Tuesday 28th August 2007.
Present: Peter Bromley; Liz Collins (Chair); Hazel Frost; Janet Hall; Sue Hartshorn; Terry Hartshorn; Thelma Tredwell
Apologies: Rev. Garrod; Peter Wallace.
1. Minutes - The Minutes of the previous meeting were agreed.
2. Matters arising – Powergen bill: Barbara discovered that the numbers for daytime and nighttime use had been transposed on the bill, making it seem that we had used far more electricity than we actually had done. The bill has been corrected and paid.
3. Rural Development Fund Grant application – Liz reported that this had been granted in full; the heating suppliers have been contacted and can deliver from stock. The electrician has not yet replied to the email sent a few days ago and Liz will chase this with a view to getting the heaters installed before the Live & Local show.
4. Live & Local – Relative Jazz:
• Stage – Janet will enquire at the Church whether we can borrow this and when we can collect and return it.
• Lighting – Peter would be happy to loan his lamps again. However, Liz agreed to contact Phil Hooper and Ian Hollands to see whether they could advise on suitable inexpensive lighting to buy.
• Advertising – Round the Revel (September and October); Wolston Parish Magazine; Rugby Observer (6th September and 4th October ‘What’s On’ and 4th October or before, Entertainment section); Rugby Telegraph; Swift Flash if needed. Posters not yet received but can be put in house windows, shops, on telegraph poles etc.
• Raffle – Terry will ask at Ashton Lodge; Liz will ask at Farm Shop for raffle prizes. Thelma agreed to sell tickets on the night.
• Car parking – this was discussed at length as it is a problem for visitors to the village hall. It was decided that people will be advised to park in New Road and Ann’s Lane initially, perhaps also the back Revel Drive. People will be told about this when they purchase tickets. Liz will ask Chris Lea if we can use the Farm Shop land again. Two car parking direction signs will be needed; Sue agreed to make these. It was decided that help will be required to direct people to parking or to the hall and committee members will ask other people in the village if they can help out. Terry will get some reflective jackets for safety.
• Bar – Hazel and Barry will run the bar, assisted by Peter.
• Announcements – Peter.
• Safety – Terry will get some rock salt in case the path is likely to be slippery; Liz will ask the electrician if he can put up a movement activated external light.5. Christmas Concert – it was decided that this will be held on Tuesday 18th December, using the same format as last year.
6. Date of next meeting – Monday 1st October, 7.0 pm.
STRETTON-UNDER-FOSSE VILLAGE HALL COMMITTEE
Minutes of the Meeting held on Tuesday 3rd July 2007.
Present: Peter Bromley; Liz Collins (Chair); Hazel Frost; Janet Hall.
Sue Hartshorn; Terry Hartshorn.
Apologies: Thelma Tredwell; Rev Garrod.
Terry Smith of Swift House was welcomed to the meeting.
Liz reported that Barbara Bordicott wished to resign from the Committee but agreed to remain as Treasurer.
1. The minutes of the meeting of 11th June were agreed.
2. Matters arising – Barbecue preparations: Few tickets had so far been sold and it was agreed a decision about whether to go ahead would be taken on 9th July after more efforts to sell tickets.
Terry Smith offered to provide a barbecue, gazebo and sound system free of charge; the Committee gratefully accepted the offer which would mean that there would be no financial reason to cancel the event.
Preparations as detailed in the previous minutes would be carried out.
Constitution – Rev Garrod had agreed to join the Committee; Liz has yet to speak to Peter Wallace.
3. Any other business – (1) Liz reported that a large bill had been received from Powergen (£380.89 for the March – June quarter); Barbara was disputing the bill but it was thought that the storage heaters may be wrongly adjusted. Liz has arranged for a test to take place.
(2) The price for tickets to the Live & Local show in October was agreed at £7.
(3) ‘Entertainments in Villages 2007’ – Liz had contacted the organizer who said their funding had been cut but have included Stretton on next year’s list of requests.
4. Date of next meeting – to be arranged.